Assembling wedding invitations is a time consuming process, but a few handy tips can make the process much easier and possibly even enjoyable!
The best way to assemble invitations and inserts is by starting with a clear table. One person can stuff the envelopes while the other writes addresses, with both people being seated at the same table. You might also have an extra person to help with stuffing the envelopes. You should only have two people stuffing envelopes at the same time, however, as more than two can cause chaos.
Make sure that you have equal amounts of inserts, inner and outer envelopes, and invitations before you start. It actually works best if you start with a smaller quantity, as too many can seem overwhelming and can easily become disorganized.
Remember that inner envelopes of invitations are never sealed. When stuffing, do not seal the outer envelopes either. Stop when you have five invitations left, you should have five of everything else—RSVP cards, direction cards, tissue paper, etc. If not, you have missed an envelope and you will need to go back through them. This is why it is good to do invitations in small batches, such as twenty-five. You will have less to recheck if a problem does occur.
There are two types of invitations. The first type has all of the writing on the front. The second type is like a greeting card with the writing on the inside of the card.
For an invitation on which the wording is all written on the outside, or the front, of the card, attachments are placed on top of the invitation covering the wording. In a wedding invitation that opens into a card, the inserts are all placed inside the card. The inserts cover the wedding invitation wording.
There is a specific order that must be followed:
• Tissue paper sheet
• Reception card
• Map/Direction card
• Response/RSVP envelope
• Response/RSVP card
Starting with one wedding invitation card, the sheet of tissue paper is set over the print inside the wedding invitation and then the other items are placed on top of the tissue paper. The response/RSVP card is tucked into the flap of the response/RSVP card and finishes the pile of enclosures.
The wedding invitation cards and enclosures are tucked into a smaller inner envelope that is then placed into the larger outer envelope. The back flap of the inner envelope should be facing the front of the outer envelope. When the recipient receives the envelope, he or she should see the front of the card when opening the back flap.
Invitations come in many modern colors like, for example:
Again, do not seal the outer envelope until you have completed a final count of all envelopes, invitations, and enclosures. If you have numbers that do not match, recheck the last small batch of envelopes and fix any errors. Once you are 100% certain that the numbers match, you can seal them up. As the envelope is sealed, the postage stamp should be placed on the envelope at the same time, rather than saving them all for stamping as another step.
Once you have the first batch of cards completed and have verified that you have no leftover enclosures, the small batch of cards is handed to the person who is going to be writing the addresses. Hand them the first batch and move onto your second batch – then repeat the process all over again.